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Executive Assistant

Executive Assistant
Reports to:
The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office.

Position Description

To be considered for this role, candidates must live in Louisville, KY or the surrounding area.

Position Summary:

The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and acting as a liaison between the CEO and internal and external stakeholders. The ideal candidate will be highly organized, proactive, and capable of managing a diverse set of tasks with discretion and professionalism.

The Executive Assistant is a full-time, exempt position based in Louisville, KY.

Base Salary Range: $90,000 - $100,000 annually.

Specific Responsibilities:

Administrative Support:

·       Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

·       Prepare and organize materials for meetings, presentations, and reports.

·       Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

·       Draft, proofread, and edit documents, letters, and presentations.


Meeting Coordination:

·       Coordinate and organize executive meetings, board meetings, and other high-level events.

·       Prepare agendas, take minutes, and ensure follow-up on action items.

·       Arrange logistics for meetings, including venue booking, catering, and equipment setup.


Communication and Liaison:

·       Serve as the primary point of contact between the CEO and internal/external stakeholders.

·       Screen and prioritize communication, ensuring the CEO is informed of important matters.

·       Foster positive relationships with employees, clients, partners, and board members.


Project Management:

·       Assist the CEO in managing special projects, including research, planning, and execution.

·       Monitor project progress and ensure deadlines are met.

·       Provide analytical support and prepare reports on project status.


Confidentiality and Discretion:

·       Handle sensitive and confidential information with the utmost discretion.

·       Maintain confidentiality in all aspects of the role.


Office Management:

·       Oversee the organization and maintenance of the executive office.

·       Ensure the CEO’s office is well-stocked and that administrative systems are efficient.



·       Exceptional organizational and time-management skills.

·       Excellent verbal and written communication skills.

·       Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

·       Strong attention to detail and problem-solving skills.

·       Ability to work independently and handle multiple tasks simultaneously.

·       Experience in a fast-paced, high-growth environment.

·       Familiarity with project management tools and techniques.

·       High level of professionalism and discretion.

·       Strong interpersonal skills and ability to work collaboratively with diverse teams.



·       Minimum of 5 years of experience in an executive assistant or similar role, preferably supporting C-level executives.


·       Bachelor’s degree in Business Administration, Communications, or related field preferred.


Working Conditions:

·       Candidate must be based in Louisville, KY.

·       Occasional travel to Washington, DC.

·       Flexibility in working hours to accommodate the CEO’s schedule.


Who We Are

Named one Modern Healthcare’s "Best Places to Work," CAQH has helped nearly 1,000 health plans, 2+ million providers, government entities and vendors connect, exchange information and operate more efficiently. CAQH technology-enabled solutions and its Committee on Operating Rules for Information Exchange (CORE) bring the healthcare industry together to make sharing business information more automated, predictable, and consistent. CAQH Insights researches opportunities to reduce the burden of manual processes in healthcare administration.

What You Get

CAQH recognizes that its most important asset is its growing team of smart, creative, collaborative, forward-thinking and passionate professionals – and that a comprehensive employee benefits package is an important factor for them in choosing where to work. CAQH offers competitive compensation along with an extensive benefits package for all full-time employees, including medical, dental and vision coverage, tuition assistance and a 401k. We offer full-time remote work to all staff from any location and maintain a physical office in downtown Washington, DC.

At CAQH, we are proud of our active commitment to Diversity, Equity, and Inclusion (DEI). Our DEI committee works diligently to foster an inclusive workplace where all individuals are valued, respected, and empowered. We embrace diverse perspectives and are dedicated to providing equal opportunities for everyone to thrive. Join us in our mission to transform healthcare through innovative technology solutions while making a positive impact on the lives of diverse communities.

CAQH is an equal opportunity employer. It is our policy to recruit, hire, train, and promote individuals, as well as administer any and all personnel actions, without regard to race, color, religion, sex, national origin or ancestry, age, marital status, disability, protected veteran status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, source of income, place of residence, or any other characteristic protected by law. CAQH will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.

Applicants have rights under the Family Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA). If you are interested in applying for employment with CAQH and need an accommodation to apply for a posted position, contact CAQH Human Resources at 202-517-0436.