Integrated Marketing Coordinator
Position Description
The Integrated Marketing Coordinator serves as the executional backbone of the marketing organization, ensuring projects, campaigns, and tools move smoothly from intake to delivery. Reporting to the Director, Brand & Marketing, this role blends project management, workflow coordination, and hands-on marketing tool execution to keep initiatives on schedule, on brand, and well supported.
The Coordinator partners closely across growth enablement, web & digital, content creation, and creative execution to manage timelines, coordinate resources, maintain marketing platforms, and support consistent, high-quality execution across all marketing efforts.
The Integrated Marketing Coordinator is a full-time, remote, exempt position and reports to the Director, Brand & Marketing.
Base Salary Range: $65,000 - $80,000 annually.
Specific Responsibilities:
Marketing Tools & Platform Execution
- Serve as day-to-day administrator for key marketing tools and platforms (e.g., CRM, marketing automation, project management systems)
- Manage user access, permissions, and onboarding for marketing platforms
- Coordinate platform updates, enhancements, and vendor support in partnership with IT and external partners
- Ensure marketing tools are configured to support efficient campaign execution and collaboration
- Support adoption and best practices for marketing systems across teams
Workflow & Project Management
- Act as the central point for marketing project intake, prioritization, and coordination across teams
- Own integrated marketing calendars, timelines, and task management using project management tools
- Facilitate cross-functional status meetings, stand-ups, and check-ins to maintain momentum and alignment
- Track deliverables, dependencies, and milestones to proactively identify risks or delays
- Manage asset workflows, approvals, and version control for marketing materials
Process & Operational Excellence
- Develop, document, and maintain standardized marketing workflows and operating procedures
- Ensure brand and quality standards are incorporated throughout project lifecycles
- Identify opportunities to streamline processes, reduce friction, and improve execution efficiency
- Maintain clear documentation for marketing processes, tools, and team best practices
- Support onboarding and training for new team members on marketing workflows and systems
Planning, Tracking & Visibility
- Maintain clear visibility into project status, workload, and timelines across marketing initiatives
- Support budget tracking and coordination for marketing projects and vendor engagements
- Provide regular executional updates to marketing leadership on priorities, progress, and risks
- Assist with basic reporting related to project delivery, capacity, and operational effectiveness
Cross-Functional Coordination
- Serve as a primary connector between Growth, Brand, Creative, Web, and Communications teams
- Coordinate asset sharing, reviews, and approvals across teams and campaigns
- Manage marketing request intake and ensure alignment with strategic priorities
- Act as a go-to operational partner for internal stakeholders engaging with marketing
Supervisory Responsibilities:
None.
Skills:
- Strong project management and workflow coordination capabilities
- Proficiency with project management and task-tracking software
- Ability to organize, prioritize, and manage multiple projects simultaneously
- Strong communication, facilitation, and stakeholder management skills
- Detail-oriented with a focus on execution quality and follow-through
- Problem-solving mindset with the ability to adapt in a fast-paced environment
- Working knowledge of marketing operations and campaign execution processes
Experience:
- Hands-on experience with marketing tools, platforms, and collaboration systems.
- 2 – 4 years of experience in marketing operations, campaign execution, or similar.
Education:
- Bachelor’s degree in marketing, communications or business preferred, or equivalent experience.
Who We Are
CAQH is the trusted data connector at the core of healthcare. For more than 25 years, we have powered the industry with the largest and most complete healthcare data foundation in the U.S., including more than 4.8 million provider data records sourced directly from providers and member data representing 75% of covered lives supplied by health plans. By improving how essential information flows across the system, CAQH helps healthcare operate more efficiently, accurately, and with greater confidence.
What You Get
At CAQH, you will do meaningful work at the intersection of healthcare, data, and technology, alongside experienced professionals who care about getting things right. We are a fully remote organization with employees across the U.S.
CAQH provides competitive compensation and a comprehensive benefits package for full-time employees, including medical, dental, and vision coverage, a 401(k) with employer contribution, paid parental leave, tuition assistance, and paid time off. We are committed to investing in our people and supporting professional growth and development over time.
Equal Opportunity Employer
CAQH is proud to be an equal opportunity employer and is committed to fostering a workplace where all individuals are valued, respected, and empowered. Employment decisions at CAQH are made without regard to race, color, religion, sex, national origin or ancestry, age, marital status, disability, protected veteran status, sexual orientation, gender identity or expression, familial status, family responsibilities, genetic information, or any other characteristic protected by law.
Applicants have rights under the Family Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA). If you need a reasonable accommodation to apply for a position, please contact CAQH Human Resources at hr@caqh.org.